Leave Management System
Employees nowadays have many kinds of leave available to them; sick, annual, unpaid and compassionate are some of the possible ones. The increasing types of leave alongside the multiple leave structures of companies and the requirements to request and grant leave, we can often allocate too much time and resources to managing it.
Catching up with the fast pace of modern businesses in advanced countries, minimal time should be spent on managing leave. An easy and correct method to allocate, track, report and grant leave should be available to the HR department, as well as allowing the staff to request and track their own leave. Furthermore, it is necessary to preserve records available for access by the HR department for talent management or when the time comes for performance appraisals.

Any leave management system existing today is more often found in the form of a web-based application due to its easy accessibility and ability to run on almost any device and operating system that has a web browser. These systems make it easy for an employee to request leave from their own desk or even from home if sick. A doctor’s certificate can also be attached to the requested leave application if required.
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The Leave Process

The request for leave is usually sent to the relevant superior for approval. If the leave request is denied, a reason must be entered into the leave management system and the applicant will be notified by email. This is particularly beneficial to companies with branches positioned around several cities or countries. If the leave application requires a second superior to approve, the leave management system will notify and request their approval before notifying the applicant. The leave management system can also notify other parties that are required to be notified about an employee’s leave but not required to approve the leave. This will help to organize appointments and meetings that were to take place with clients located anywhere.

A leave management system provides an easy way for human resources or management to administer leave, granting the ability to set up a standard leave scheme or customize it per employee, especially when people have more than one job allocated to them, which will make their job easy. The leave management system will automatically deduct leave, take and add leave accumulated according to the number of days given within a determined period in accordance with the company’s leave policy.

Having a detailed record of leave is essential. The leave management system’s ability to keep a history of leave means details and specific reports can be drawn to identify employees personally, that perhaps are consistently going over their allocated leave or that workaholic that has accumulated too much leave. The data in the leave management system can also be extracted and used to speed up the running of payroll or wages in a company.
Why Leave Management is Important

A leave management system automates the entire process revolved around leave within a company, saving time and resources by letting employees focus on the important tasks before them and eliminating the traditional need to record and file leave documents. With the business world being so competitive, this could save valuable time for other projects.

As an employer, you might want to keep employees at work all the time. However, they need their fair share of time off to rest and recuperate. An unproductive employee is usually an overworked one. The process of managing employee time-off requests in a fair, accurate, and efficient way is what Leave Management is all about. Supervisors, HR staff, and workforce management staff have the responsibility of handling their employee vacation requests.

It is not an easy task to navigate the leave management minefield without a leave management system. Using only conventional tools like paper forms, emails, and excel sheets will limit the chances of accurate references. Disasters can still be caused by small missteps, like resource crunch, payroll processing errors, and legal complications.

Small and medium businesses are not ready to revamp their awkward manual process of handling leave requests, despite the ramifications on productivity and engagement by employees. Within these businesses, the employees are still running behind their managers with leave forms to get a signature. This old-fashioned process leaves the managers scurrying around paper folders or excel sheets to figure out leave balances.

Google offers forms to handle some simple tasks, but they lack the efficiency to handle some prominent leave management problems. These tools are incapable and eat away at the productivity and efficiency of your employees by not having any proper control over your files. Having to rely on manual intervention to make sure a leave management software works renders the software itself a liability and inefficient, as it creates more headaches without even solving the problem in the first place.

Pinpointing problems or gathering insight from this cluttered mess without manual sorting is not possible nor it is secure. Even then, the accuracy is questionable. To avoid the administrative arsenic, legal landmines, and payroll pitfalls, you’ll need to understand the ins and outs of the leave management process, before engaging in any discussions about obtaining a leave management system.
Image Image Image
Employees nowadays have many kinds of leave available to them; sick, annual, unpaid and compassionate are some of the possible ones. The increasing types of leave alongside the multiple leave structures of companies and the requirements to request and grant leave, we can often allocate too much time and resources to managing it.
Catching up with the fast pace of modern businesses in advanced countries, minimal time should be spent on managing leave. An easy and correct method to allocate, track, report and grant leave should be available to the HR department, as well as allowing the staff to request and track their own leave. Furthermore, it is necessary to preserve records available for access by the HR department for talent management or when the time comes for performance appraisals.

Any leave management system existing today is more often found in the form of a web-based application due to its easy accessibility and ability to run on almost any device and operating system that has a web browser. These systems make it easy for an employee to request leave from their own desk or even from home if sick. A doctor’s certificate can also be attached to the requested leave application if required.
Image
The Leave Process

The request for leave is usually sent to the relevant superior for approval. If the leave request is denied, a reason must be entered into the leave management system and the applicant will be notified by email. This is particularly beneficial to companies with branches positioned around several cities or countries. If the leave application requires a second superior to approve, the leave management system will notify and request their approval before notifying the applicant. The leave management system can also notify other parties that are required to be notified about an employee’s leave but not required to approve the leave. This will help to organize appointments and meetings that were to take place with clients located anywhere.

A leave management system provides an easy way for human resources or management to administer leave, granting the ability to set up a standard leave scheme or customize it per employee, especially when people have more than one job allocated to them, which will make their job easy. The leave management system will automatically deduct leave, take and add leave accumulated according to the number of days given within a determined period in accordance with the company’s leave policy.

Having a detailed record of leave is essential. The leave management system’s ability to keep a history of leave means details and specific reports can be drawn to identify employees personally, that perhaps are consistently going over their allocated leave or that workaholic that has accumulated too much leave. The data in the leave management system can also be extracted and used to speed up the running of payroll or wages in a company.
Image
Why Leave Management is Important

A leave management system automates the entire process revolved around leave within a company, saving time and resources by letting employees focus on the important tasks before them and eliminating the traditional need to record and file leave documents. With the business world being so competitive, this could save valuable time for other projects.

As an employer, you might want to keep employees at work all the time. However, they need their fair share of time off to rest and recuperate. An unproductive employee is usually an overworked one. The process of managing employee time-off requests in a fair, accurate, and efficient way is what Leave Management is all about. Supervisors, HR staff, and workforce management staff have the responsibility of handling their employee vacation requests.

It is not an easy task to navigate the leave management minefield without a leave management system. Using only conventional tools like paper forms, emails, and excel sheets will limit the chances of accurate references. Disasters can still be caused by small missteps, like resource crunch, payroll processing errors, and legal complications.

Small and medium businesses are not ready to revamp their awkward manual process of handling leave requests, despite the ramifications on productivity and engagement by employees. Within these businesses, the employees are still running behind their managers with leave forms to get a signature. This old-fashioned process leaves the managers scurrying around paper folders or excel sheets to figure out leave balances.

Google offers forms to handle some simple tasks, but they lack the efficiency to handle some prominent leave management problems. These tools are incapable and eat away at the productivity and efficiency of your employees by not having any proper control over your files. Having to rely on manual intervention to make sure a leave management software works renders the software itself a liability and inefficient, as it creates more headaches without even solving the problem in the first place.

Pinpointing problems or gathering insight from this cluttered mess without manual sorting is not possible nor it is secure. Even then, the accuracy is questionable. To avoid the administrative arsenic, legal landmines, and payroll pitfalls, you’ll need to understand the ins and outs of the leave management process, before engaging in any discussions about obtaining a leave management system.
Features of a Leave Management System
A main feature of the system is the ability to automate the leave request process, making it hassle-free for both the management and the employees. Choose software that provides services specific to your company, and it should be robust and secure enough to seamlessly handle all the stages involved in a leave management process: starting from application to approval or rejection, filing leaves, managing leave balance, and analysis.

Choosing a Proper Leave Management System will Have the Following Benefits:
A main feature of the system is the ability to automate the leave request process, making it hassle-free for both the management and the employees. Choose software that provides services specific to your company, and it should be robust and secure enough to seamlessly handle all the stages involved in a leave management process: starting from application to approval or rejection, filing leaves, managing leave balance, and analysis.

Choosing a Proper Leave Management System will Have the Following Benefits:
Benefits of Using a Leave Management System
Choosing a complete and robust leave management system has many benefits. A modern system is an all-in-one platform that handles all employee vacation requests while ensuring the smooth functioning of their operations. Some of these benefits are:
  • It eliminates the use of paperwork
  • It removes manual interventions by any staff without the proper level of access
  • It Improves communication between the management and employees
  • It offers real-time visibility of data and the current status of staff
  • It ensures legal compliance within the employment boundaries of your company
  • It reflects your organization’s values
Finding a leave management system that lets you hover over the minefield instead of tripping through it should be a priority to you. Automate your leave management system and have better control over it, save management time, reduce payroll errors, remove manual dependencies, eliminate paperwork, and adopt a straightforward approach to handle leave requests. Implementing the correct leave management platform can solve all the problems associated with leave management and make it hassle-free.

Looking for a Leave Management Solution? Call or email us today to find out how we can help you.
Choosing a complete and robust leave management system has many benefits. A modern system is an all-in-one platform that handles all employee vacation requests while ensuring the smooth functioning of their operations. Some of these benefits are:
 
  • It eliminates the use of paperwork
  • It removes manual interventions by any staff without the proper level of access
  • It Improves communication between the management and employees
  • It offers real-time visibility of data and the current status of staff
  • It ensures legal compliance within the employment boundaries of your company
  • It reflects your organization’s values
 
Finding a leave management system that lets you hover over the minefield instead of tripping through it should be a priority to you. Automate your leave management system and have better control over it, save management time, reduce payroll errors, remove manual dependencies, eliminate paperwork, and adopt a straightforward approach to handle leave requests. Implementing the correct leave management platform can solve all the problems associated with leave management and make it hassle-free.

Looking for a Leave Management Solution? Call or email us today to find out how we can help you.
Every SME Can Become Large
InTune Outsourcing - Creating Financially Driven Businesses and Entrepreneurs.
Every SME Can Become Large
InTune Outsourcing - Creating Financially Driven Businesses and Entrepreneurs.

About InTune Outsourcing Services

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InTune Outsourcing was founded in 2007 as an outsourcing and business consultancy firm geared to the needs of small and medium sized enterprises.

Find Out More About Us


About InTune Outsourcing Services

Quick Link

Facebook


InTune Outsourcing was founded in 2007 as an outsourcing and business consultancy firm geared to the needs of small and medium sized enterprises.

Find Out More About Us


About InTune Outsourcing Services


InTune Outsourcing was founded in 2007 as an outsourcing and business consultancy firm geared to the needs of small and medium sized enterprises.

Find Out More About Us

Facebook