Expense Reimbursement
or Staff Claims Processing
Processing your expense reimbursements, also known as staff claims, is not hard, but in conjunction with all other accounting tasks, can be highly taxing and time-consuming.
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Part of our accounting services includes expense reimbursement. An expense reimbursement system can be thought of as repaying staff for making small purchase decisions on behalf of the organization.

Submitting and approving a purchase request for small items is a tedious process, which could slow down your business and operation. Thus, the expense reimbursement system allows staff to pay for small purchases set within the defined set of legal guidelines of the company, and the payments can be in cash or with a personal credit card. Typically, all they need to do is submit a form with receipts (paper or electronic) at the end of the month, instead of the aforementioned pre-approval process.
Depending on the fringe benefit package in your employee's employment contract, expense reimbursement may include:
  • Mileage claims & transportation
  • Client activity & entertainment
  • General factory & office purchases
  • Medical claims
  • Staff meals
  • Travel claims & flights
  • Housing
  • Healthcare & medication
If you are an employer with a hundred staff in your care, the attention required to reimburse your staff correctly will take up all of your productive hours. Spending days calculating reimbursable expenses is not only a waste of precious time, but it is also taxing on employers.
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Processing your expense reimbursements, also known as staff claims, is not hard, but in conjunction with all other accounting tasks, can be highly taxing and time-consuming.
Image
Part of our accounting services includes expense reimbursement. An expense reimbursement system can be thought of as repaying staff for making small purchase decisions on behalf of the organization.

Submitting and approving a purchase request for small items is a tedious process, which could slow down your business and operation. Thus, the expense reimbursement system allows staff to pay for small purchases set within the defined set of legal guidelines of the company, and the payments can be in cash or with a personal credit card. Typically, all they need to do is submit a form with receipts (paper or electronic) at the end of the month, instead of the aforementioned pre-approval process.
Image
Depending on the fringe benefit package in your employee's employment contract, expense reimbursement may include:
 
  • Mileage claims & transportation
  • Client activity & entertainment
  • General factory & office purchases
  • Medical claims
  • Staff meals
  • Travel claims & flights
  • Housing
  • Healthcare & medication
 
If you are an employer with a hundred staff in your care, the attention required to reimburse your staff correctly will take up all of your productive hours. Spending days calculating reimbursable expenses is not only a waste of precious time, but it is also taxing on employers.
Why Outsource Expense Reimbursement
At InTune Outsourcing, our team uses systems, technology, and applications to help you streamline the expenditure processing workflow, making reimbursements faster and more efficient, at the same time easing the workload of your finance department.
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Expenditure Policies & Guidelines

We manage your expense reimbursement by taking into account your cost hierarchy and spending policy for various types of purchases as guidelines for employees to make quick purchase decisions. We lay down rules and regulation including:
  • Payment limit per transaction
  • Maximum client gift amount based on sales figures
  • Mileage claims based on client locations
  • Maximum accommodation expense allowed
  • Entertainment expense hierarchy
  • Medical coverage and insurance
We implement these guidelines to give your employees a clear and standard guideline on what is considered business expenditure, and the needed confidence and operational efficiency that smooths the gears of your business operations.
Cost Control & Tracking

It is of utmost importance to track and be aware of the expenses incurred in your businesses; to ensure employees do not abuse the company’s expense reimbursement policy for personal gains. It is common for employees to:
  • Make fraudulent purchases by creating “Ghost Invoice”
  • Make personal trips and traveling on company expenses
  • Spend with friends under the guise of “Client Entertainment”
We can help you prevent fraudulent claims, holding the employee accountable with your money. Reports are generated after the payments are reimbursed, so any expenses not made in line with the company's guidelines can be easily spotted.
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Seamless Integration into Cashflow Planning

Expense reimbursement needs to be included in your monthly financial report to help you see a clearer picture of operational costs; this helps you effectively come up with plans to manage operational expenditures.

You can easily decide the amounts of allowable spending to be allotted to each individual employee at their expense. Not only does this make it easier for the employee to make a quick purchase decision, but it also makes it easy for you to plan your operational cashflow beforehand and offload your purchasing department.
At InTune Outsourcing, our team uses systems, technology, and applications to help you streamline the expenditure processing workflow, making reimbursements faster and more efficient, at the same time easing the workload of your finance department.
Image
Expenditure Policies & Guidelines

We manage your expense reimbursement by taking into account your cost hierarchy and spending policy for various types of purchases as guidelines for employees to make quick purchase decisions. We lay down rules and regulation including:
 
  • Payment limit per transaction
  • Maximum client gift amount based on sales figures
  • Mileage claims based on client locations
  • Maximum accommodation expense allowed
  • Entertainment expense hierarchy
  • Medical coverage and insurance
 
We implement these guidelines to give your employees a clear and standard guideline on what is considered business expenditure, and the needed confidence and operational efficiency that smooths the gears of your business operations.
Image
Cost Control & Tracking

It is of utmost importance to track and be aware of the expenses incurred in your businesses; to ensure employees do not abuse the company’s expense reimbursement policy for personal gains. It is common for employees to:
 
  • Make fraudulent purchases by creating “Ghost Invoice”
  • Make personal trips and traveling on company expenses
  • Spend with friends under the guise of “Client Entertainment”
 
We can help you prevent fraudulent claims, holding the employee accountable with your money. Reports are generated after the payments are reimbursed, so any expenses not made in line with the company's guidelines can be easily spotted.
Image
Seamless Integration into Cashflow Planning

Expense reimbursement needs to be included in your monthly financial report to help you see a clearer picture of operational costs; this helps you effectively come up with plans to manage operational expenditures.

You can easily decide the amounts of allowable spending to be allotted to each individual employee at their expense. Not only does this make it easier for the employee to make a quick purchase decision, but it also makes it easy for you to plan your operational cashflow beforehand and offload your purchasing department.
Tax Benefits
Tax benefits can offset a company's taxable income and reduces taxes. Some cash purchases such as books and computer accessories are eligible for tax benefits. In such cases, it is sometimes encouraged to use cash to make such purchases and use the receipts when it comes time to file company taxes. At InTune Outsourcing, our accountants submit the files to the tax agency and claim the benefits on our clients' behalf, so their companies pay less taxes.
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In need of outsourcing services? InTune Outsourcing has other offerings like Payroll Processing and Bookkeeping. Email or call us today to find out how we can help you grow your business.
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Tax benefits can offset a company's taxable income and reduces taxes. Some cash purchases such as books and computer accessories are eligible for tax benefits. In such cases, it is sometimes encouraged to use cash to make such purchases and use the receipts when it comes time to file company taxes. At InTune Outsourcing, our accountants submit the files to the tax agency and claim the benefits on our clients' behalf, so their companies pay less taxes.
In need of outsourcing services? InTune Outsourcing has other offerings like Payroll Processing and Bookkeeping. Email or call us today to find out how we can help you grow your business.
Every SME Can Become Large
InTune Outsourcing - Creating Financially Driven Businesses and Entrepreneurs.
Every SME Can Become Large
InTune Outsourcing - Creating Financially Driven Businesses and Entrepreneurs.

About InTune Outsourcing Services

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InTune Outsourcing was founded in 2007 as an outsourcing and business consultancy firm geared to the needs of small and medium sized enterprises.

Find Out More About Us


About InTune Outsourcing Services

Quick Link

Facebook


InTune Outsourcing was founded in 2007 as an outsourcing and business consultancy firm geared to the needs of small and medium sized enterprises.

Find Out More About Us


About InTune Outsourcing Services


InTune Outsourcing was founded in 2007 as an outsourcing and business consultancy firm geared to the needs of small and medium sized enterprises.

Find Out More About Us

Facebook